Customers & CRM

Importing Contacts & Orders from CSV

Bring existing customers, orders or enquiries in from a spreadsheet, and control how duplicates and locations are handled.

Before You Start

Go to Customers > CRM Settings > Connected sources and choose Import from CSV.

Choose a Destination

The importer asks what you're importing before you upload, because the expected columns differ:

  • Contacts: name, email, phone, company
  • Orders: order number, date, total, status, plus the customer's email to attach it to
  • Enquiries: creates cases rather than orders

An example file is provided for whichever destination you pick.

Naming the Source

Give the import a name, e.g. "Mailing list 2026". It shows as the contact's source afterwards, so you can always tell where a record came from and filter on it later.

Locations

If you run multiple locations, pick which one imported orders belong to during the upload step.

Duplicates

Imports match on email. An existing contact is updated rather than duplicated. Rows without an email address can't be deduplicated, so check those carefully before importing.

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Email a customer from Dinopix and keep a copy on their timeline automatically, using the BCC address unique to your business.

What the Customer CRM Does

How contacts, companies, orders and cases fit together, where the data comes from, and why it makes replying to reviews easier.

Contacts & Companies

How people and businesses are stored, deduplicated by email, linked to each other, and found again when you need them.

Orders & Purchase History

How orders reach a contact from your store or a CSV, what you can edit by hand, and how lifetime value is calculated.

Cases & Enquiries

Track an issue from first contact to resolved, keep the conversation and notes together, and turn an enquiry into an order.

Tasks, Assignment & My Work

Assign reviews, cases and follow-ups, set due dates, add watchers, and use mentions so that nothing quietly gets forgotten.

Merging Duplicate Contacts

Combine two records for the same person, choose which details survive the merge, and stop duplicates being created again.

My Work: Everything Assigned to You

One list of the cases, tasks, reviews, messages and mentions waiting on you, across every business you belong to.

Assigning Work and Watchers

Give an item an owner, add teammates who should follow it, and pull someone in with an @mention in a note.

Custom Fields

Add your own fields to contacts and companies, such as account number or lead source, then filter and report on them.

Record Types

Tick whether you track orders, jobs or enquiries, name them in your own words, and the rest of the app uses your wording.

Columns and Filters

Show the columns you care about, put them in the order you want, and narrow a long list down to the rows you need.